UACC Counsel meeting held on October 15th at 6:30-8 p.m. in room 1.
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The attendees were:
Mr., Jerry Smith (the Director Of Physical Plant) , Mr. Sodolak (Assistant
Director of Dormitories Administration), Mr. Ron Sasse (Director of
Dormitories), Mrs. Maria Clark (Our UACC Advisor and programming
specialist), residents of UACC, the executive board of UACC, the apartment
representatives
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Meeting minute
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Fist and foremost, on behalf of the UACC, I would like to thank Mr.,Sasse,
Mr. Sodolok and Mr. Smith for attending the meeting.
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Mrs. Maria Clark handed out categorized lists of the activities of the
programming office at the beginning of the meeting. Unfortunately, due to
the shortage of time, we couldn't discuss them in detail during the meeting.
The activities of the programming office are reflected on the newsletters.
Hence the residents are highly encouraged to more often have a glance at the
UACC newsletters in order to choose their favorite activities each month. If
you cannot find your favorite(s) and you think that the programming office
could organize it, you may suggest it to Maria. She would consider them and
accommodate your suggestions appropriately in her future planning.
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Mr. Sodolok updated the attendees on the latest issues regarding the status
of the apartments and then he fielded some questions, here is the
compilation of the discussion:

1-     Pest Control:
Mr. Sodolok suggested the use of Boric Acid treatment.
It seems that Boric acid is harmless for human health but lethal for
insects. He mentioned that he was evaluating to choose a professional team
for the pest control of the apartments. He considered that it might be
impractical to ask the residents to empty out the kitchen and the cabinet so
he was working on the optimal solution.

2-     Maintenance
Regarding the previous questionnaire, it seemed that the maintenance office
had no "work order" for some of items that people claimed broken in their
apartments.
Mr. Sodolok mentioned that for some of the items, the residents can easily
call the maintenance office and the problem would be fixed.
Regarding the air conditioners etc., the dormitories have a long term plan
to address the problem. There are some underlying technicalities which
should be considered first (for instance new power transformers are to be
installed and the wiring of the apartments should be upgraded).

3-     Re-roofing
Re-roofing of the apartments is the next concern of dormitories. (I believe
they continue with W and Y rows)

4-     Cleanness
"We" asked Mr. Sodolok to consider a workshop for the residents on this
issue. He would look into the matter. It was suggested that Maria include
some cleaning guidelines in the newsletter. (for instance what's the best
way to clean the stove and remove the grease? What parts should be cleaned?
Can the residents use aluminum foil to cover their stoves or it is not safe?
Etc.)

5-     Good to know:
University apartments are "on average" %98.7 percent occupied.

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Mr. Smith Addressed the University Apartments' income and expenses for this
fiscal year.
1-   Expenses
A chart was provided at the meeting, which showed the categorized expenses,
regarding the UA.
The most outstanding items were the utilities (%28) and salaries and wages
(%28.4).
A big chop of the expenses was due to the "debts" (%17). These debts are the
loans that the department of residence life was granted to build new
facilities and buildings in the UA area (for instance the Community Center)
and these should be paid off by course of time.

2-   Income
A chart was provided at the meeting, which showed the detailed income and
the expected interest regarding the UA.
The main source of the income is the rent (%88). %4.7 of the income are
dedicated to the interest. He also handed out the price-list table of the
off-campus apartments. We did not have enough time to peruse and discuss the
content of that list. The list was issues by the "Off-Campus Student
Services, Department of Student Life".
It appears that since the interest rate on the equities is lower than the
previous years, the authorities are more inclined to start some (even new)
projects in this year. On the other hand, they rely on their income sources
and the "rent" is the major income (and hence "annual rent increase" comes
to play).  These are, however, just my impressions from our discussion.
It goes without saying that the ultimate goal is to have a "profitable"
system while maintaining a "comfortable status" for all residents.
Mr. Smith also fielded some questions. I would send the softcopy of his
presentation as soon as I receive one.
Several comments have been made by the residents to balance the annual rent
increase considering a wider spectrum of parameters, which "might" have been
ignored before (such as the off-campus rent increase, affordability of rent
for the grads, average assistantship increase rate, etc.)
Mr. Smith expressed that the authorities were aware of some of the
above-mentioned parameters and they have been doing their bests in this
regard.

Once again UACC would like to thank the attendees of this meeting.